Data security

Protect your school records and control access

Keep student, fee and academic records online, with database backups and access based on staff responsibilities. Parents can view information linked to their children.

Records beyond one computer

School records need not depend on one computer

Records kept only on a school computer depend on that device and its backups. Eduvecta stores core school records online and manages database backups.

Local Desktop Software

Risks of Local Storage

✕ A hard drive crash can make locally stored student and fee records unavailable.
✕ Pen-drive backups can be misplaced, damaged or missed.
✕ A local installation can tie access to one office computer.
✕ Remote parent access may require additional systems.

Eduvecta Cloud Access

Records stored with Eduvecta

✓ Core records are stored in cloud-hosted systems rather than one school computer.
✓ Automated production database backups are managed centrally.
✓ School teams can use supported web and mobile apps.
✓ Parents can securely view updates linked to their children.

How records are protected

Backups, encryption and account permissions

Eduvecta uses encrypted connections and database storage, with staff access controlled through account permissions.

Cloud Access

Access beyond one computer

Staff can access school records through supported browsers and mobile apps. Core records are stored online rather than only on one school computer.

Supported web and mobile access
Records stored online
School records beyond a single computer

Data Recovery

Managed database backups

Managed database backups support recovery of school records. The school does not have to depend only on backups of a local computer.

Automated database backups
Records not stored only on school hardware
Database recovery support

Privacy & Encryption

Encrypted records and connections

Encrypted connections protect information sent between Eduvecta and supported browsers or apps. The production database also uses encrypted storage.

Encrypted web and app connections
Encrypted database storage
Protection for stored school records

Access Control

Staff and parent access

Staff permissions control which records and tasks each account can access. Parents have access to information linked to their own children.

Permissions based on staff responsibilities
Separate permissions for fee setup and collection
Parent access linked to their children

Frequently Asked Questions

Questions about school data security and backups

Answers to common questions about school records and access.

What happens if our school computer or laptop stops working?

Core school records are kept in Eduvecta's cloud-hosted systems rather than being tied to that computer. Sign in from another supported device to continue.

Do we need to take manual backups on external hard drives or pen drives?

Eduvecta manages automated backups of the production database, so schools do not need to maintain backups of a local installation. Schools can still retain exports where their own record-keeping policy requires them.

Can staff from other schools see our school records?

Access depends on the school accounts and permissions assigned to the user. Staff from another school do not receive access to your school's records through their own school account.

Can parents view other students' marks or fee dues?

Parents can view information for children linked to their account. Their login does not provide general access to other students' records.

School enquiry

Would you like a demo for your school?

See how Eduvecta can help with your school's administration and parent communication.

Request a demo